Laserfiche, a privately owned company based out of California, produces software that allows businesses to electronically share records and files withemployees, business partners and customers.Since 1987, over 20,000 municipalities, state and federal agencies, educational institutions, financial services firms and other public and private sector organizations have managed their business-critical information with Laserfiche software.
Some of the most essential features of Laserfiche software include:
Universal Access to Information
Reductions in Paper-Based Storage
Rapid Deployment and Superior Performance
Full Scalability of Software
Minimized Training
The Laserfiche United Document Imaging & Management Platform is the digital archival and retrieval core of your enterprise, or departmental imaging solution. Laserfiche solutions address the range of document-related problems faced by today’s organization.
Laserfiche solves these problems through maximizing information accessibility, records security and end-user productivity. Explore the product areas below to learn how.
Complete Product Tree:
TKB Associates, Inc. is a Value Added Reseller (VAR) for Laserfiche Document Management Systems. We have been a VAR for many years and as a result have gained a great deal of knowledge and experience in document management technologies, the industry, and specifically Laserfiche. This experience has educated us with the many document management needs desired and the various software options available to meet those needs. Throughout this time, we continue to find that the same strengths and flexibility, which made LaserFiche a solid Electronic Document Management System (EDMS) all those years ago, are still true today. Download Laserfiche Version 7 Brochure (PDF)
Easy to Use! Laserfiche solutions are built according to standard Windows guidelines. Staffs with modest computer experience are able to begin scanning and retrieving documents almost immediately. Laserfiche is a mature, full-feature document management system that can scale from a desktop installation to an enterprise-wide solution with ease. The Laserfiche user interface provides perhaps the simplest entry in the document management available.
Robust and Scaleable! Laserfiche is built upon an N-tier architecture that delivers simplified department-to-enterprise-wide scalability. Optimized for the MS-SQL database platform, Laserfiche enjoys the scalability inherent in that industry standard. Hardware independence also allows organizations to scale repositories using whatever storage devices best suit specific needs.In addition, Laserfiche offers either an embedded database option or the use of the Microsoft Database Engine (MSDE) for smaller groups and stand-alone installations.
Concurrent Licensing. Laserfiche provides a truly concurrent licensing structure. Instead of purchasing a license for every computer with Laserfiche installed, licenses can be purchased to suit the needs of the number of people enterprise-wide that will use Laserfiche. The number of licenses purchased equals the number of concurrent users of Laserfiche. Full user licenses allow users to perform scanning, retrieval, and administrative tasks. Retrieval licenses allow for performing only searches and retrievals. By buying the less expensive retrieval licenses along with one or two full licenses, organizations can save money.
Intuitive Folder Browser Design!The Laserfiche folder structure provides an intuitive visual filing method. Automated OCR powers full-text indexing, while configurable index cards provide precision document retrieval and indexing for image-only documents.
Comprehensive Security! Easily configurable access and feature rights and comprehensive audit trails protect the database from unauthorized access. State-of-the-art design introduces a greater level of security, as only the LaserFiche server accesses original document images. The system administrator can specify exactly what each user can do with any document on the system. Furthermore, by allowing for the inheritance of rights via user groups and parent folders, the system administrator can greatly simplify the assignment of rights. Administrators can also use redaction to keep specific information confidential.
Laserfiche Suite of Products
Laserfiche 7.0 Released!
The release of Laserfiche 7.0 brings a completely new Windows Client and a great deal of new functionality. The new client interface maintains the intuitive look and feel associated with Laserfiche and adheres to the Windows Explorer paradigm more closely than ever before. Laserfiche 7.0 is tightly integrated with Office applications and provides simplified filing of Office documents through the File "Send To" menu in the toolbar. Additionally, importing email and attachments through Outlook has been enhanced and email properties such as subject, sender, recipient and date/time received can be automatically extracted and used to populate LaserFiche template fields.
Laserfiche 7.0 is the foundation of the LaserFiche Records Management Edition that was certified as compliant with the Department of Defense Records Management Standard (DoD 5015.2). A good deal of the features required for DoD compliance have been included in the core product and include template level security, required fields, improved versioning, document linking and informational/security markings.
What's New
Laserfiche 7.0 has been released on August 30, 2004. There are too many new or enhanced features to list, but highlights include:
MS Office integration
Template level security and template fields for folders
Required fields and field tokens
Document linking
Document versioning
Export as multi-page TIFF or PDF
Volume size limits with automatic rollover
Volume security
Export search results to Excel
Resize, reorganize and choose display columns
New search interface with additional search parameters
Active Directory Support and Domain Authentication
Laserfiche United™ Laserfiche United is an enterprise document imaging and management solution that quickly and precisely archives, retrieves and distributes essential documents. The solution begins with flexible document capture options that prepare electronic and paper-bound information for instant retrieval. Intelligent search capabilities retrieve documents quickly and precisely.
Efficient distribution options deliver information on demand via the Web and CD. Workflow routing and notification automates repetitive and costly document-centered processes. Comprehensive security protects the entire digital archive from unauthorized access.
Laserfiche United is a flexible solution that adapts easily to address the document management needs of multiple departments. It is built upon a scalable, open architecture that integrates smoothly into existing IT infrastructures. An organization's unified digital document repository is instantly accessible, reducing search time and increasing productive time enterprise-wide. The Database Engine is Microsoft SQL. Download Laserfiche Version 7 Brochure (PDF)
Laserfiche Records Management Edition™Laserfiche Records Management Edition unites document management, imaging and DoD 5015.2-certified records management in a standard-setting, comprehensive solution. Laserfiche Records Management Edition enables organization-wide implementation of standardized records filing and disposition. Costs fall, productivity rises and compliance issues become easier to manage.
Laserfiche Records Management Edition frees records managers to enforce secure, consistent records policies covering both physical and digitized records. It enables appropriate accession or destruction and provides automated notifications for vital records reviews. Your records repository also becomes more secure with metadata-level security and advanced audit trail reporting capabilities. Download Laserfiche Records Management Edition Brochure (PDF)
Laserfiche Team™
Laserfiche Team is a scalable document imaging solution that delivers the same efficiency, security and integration benefits as Laserfiche United on a departmental level. When business demands, LaserFiche Team is ready to grow with your needs. Contact us to discuss which solution level best suits your organization. The Database Engine is Microsoft SQL MSDE). Download Laserfiche Version 7 Brochure (PDF)
Laserfiche Executive™ Designed to transform your personal system into a repository of electronic documents, this software offers full-text indexing, keyword template search, fuzzy word search and virtually unlimited folders, all residing on one PC. Executive will store a virtually unlimited number of images. It is designed for multiple applications and will store and retrieve many different document types. You can scan in paper documents or directly import word processing files or faxed images, and LaserFiche's auto-filing feature indexes every word in the document, eliminating time-consuming manual coding. Documents can be effortlessly located on demand conveniently from your own PC. The Database Engine is Microsoft SQL (MSDE). Download Laserfiche Executive Brochure (PDF)
Distribution
Laserfiche WebLink™
Laserfiche WebLink is a content management solution that provides on-demand document distribution via the World Wide Web. WebLink is a secure gateway between your digital archives and your intranet or the Internet at large. You decide which documents to post, and WebLink automatically creates exact Web page copies of those documents without HTML programming. Comprehensive security measures guarantee the safety of your archives while making appropriate documents accessible to authorized users.
Acting as an electronic courier between the Laserfiche document imaging system and any Web browser, Laserfiche WebLink delivers actual images-not just text like other programs. Anyone can view the image, text, or template of a document. To balance the trade-off between high resolution images and fast file transport, Laserfiche WebLink initially sends a highly compressed image so that the reader can read the document quickly. More detailed images can then be retrieved with the click of a button. Download Laserfiche WebLink Brochure (PDF)
Laserfiche Plus™ Laserfiche Plus publishes enterprise information to CDs with integrated search and viewing capabilities. This allows portable access on PCs and notebooks without installing the Laserfiche network client. CDs provide simplified distribution without the costs and inefficiencies associated with paper-based systems. Laserfiche Plus CDs can be distributed to mobile staff, remote offices and clients on a royalty-free basis.
Archiving to CD is also a key aspect of disaster recovery planning. Data volumes backed up on CD can reconstruct damaged or destroyed information repositories, while the integrated search engine and viewer provide immediate access even while other network resources remain offline.
For regulated industries such as financial services, CD publishing provides accessible but unalterable document storage -- a key aspect of compliance with SEC and NASD recordkeeping regulations. CD archival has other applications as well. Financial planners, for example, must store copies of records with an independent third party. Publishing to CD vastly simplifies this process. Download Laserfiche Plus Brochure (PDF)
Laserfiche COLD™ COLD (Computer Output to Laser Disc) applications create accessible electronic archives of enterprise reports. COLD reduces costs associated with high volume paper storage while improving productivity and enhancing customer service through fast information access. Municipal government, banks, insurance companies and other organizations that rely upon vast quantities of computer-generated reports benefit from COLD storage and retrieval.
COLD applications store and retrieve a massive, continually growing amount of information. Similarly, an organization’s document imaging and management solution protects and provides instant access to business-critical scanned and electronic documents. Seamlessly linking search and retrieval of COLD and document imaging databases is key to maximizing the productivity benefits of both solutions. Download Laserfiche COLD Brochure
Laserfiche COLDLink™ Laserfiche COLDLink provides simplified access to COLD and LaserFiche document imaging databases via a single Web interface. End-users no longer need to distinguish between COLD data and information from other sources such as scanned invoices.
Search and retrieval of COLD reports, paper files and electronic documents is instant, intuitive and seamless. Ease-of-use is central to LaserFiche COLDLink. COLDLink works with LaserFiche and LaserFiche WebLink TM, a Web document distribution solution, to deliver secure, enterprise-wide access to COLD and imaging repositories. Download Laserfiche COLDLink Brochure (PDF)
Thin Client
Laserfiche Web Access™Laserfiche Web Access is a browser-based document management client that works with Laserfiche to provide high-volume information retrieval and organization in a truly thin solution. Decision-makers enjoy widespread access to business-critical information via an intuitive, familiar interface that requires no additional software installation or downloads. Intelligent search capabilities pinpoint relevant information instantly, while comprehensive security measures protect an organization's document repository from unauthorized use. Web Access offers authorized users the freedom to work faster, smarter and more efficiently, whether on the corporate office intranet or logging in via a secure Internet connection. Laserfiche Web Access delivers real-world document management functions via a familiar Web-browser interface. Staff search, retrieve, create, move, rename and annotate documents as they would with a network thick client. Users also view and edit index information, allowing them to participate in the organization’s workflow from within the Web browser. Reduced shipping, photocopying and document retrieval time extend throughout the enterprise with the deployment of Web Access.
Behaves according to familiar application standards
View and edit index information
Import electronic documents
Export PDFs
Web Access provides most of the functionality needed by the average Laserfiche user. Web Access is ideal for sites with a large number of users and/or users spread across multiple offices. It is the perfect solution for large-scale intranet deployment in organizations with IE 6 installed enterprise-wide. Download Laserfiche Web Access Brochure (PDF)
Integration
Laserfiche Integrator's ToolKit™ The Laserfiche Integrator’s ToolKit provides the capability of quickly and cost-effectively developing custom imaging applications tailored to your business needs. The Integrator’s ToolKit provides all necessary software and documentation to integrate Laserfiche with third-party applications, customize system functionality and automate Laserfiche-related tasks.
With the comprehensive documentation included in the ToolKit, detailed instructions and sample source code, information technology personnel have maximum flexibility to meet the specific business needs of a wide variety of organizations.
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Provides detailed table maps and an Integrator’s Roadmap
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Delivers COM technology to facilitate rolling your own code
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Provides access to the client, server, and backend database
Laserfiche Integration Express-GISis a cost-effective, packaged integration solution that links Laserfiche and ESRI GIS for fast access to historical and supporting documents in the context of the GIS client.
Workflow
Laserfiche Workflow Suite™The Workflow Suite increases productivity by automating document-centered work processes. The intuitive graphical interface allows administrators to make a visual model of work processes throughout your office. This model makes it easy to find redundancies and wasteful document routing schemes. Routing and notification services guarantee smooth workflow despite user error or absence. Rules-based routing and monitoring provide efficiency and security. Automatic e-mail notifications of specified events, such as placement of a document in a folder or a change in an index field within your LaserFiche database, keep supervisors in the know and keeps work moving, regardless of absent or geographically dispersed staff.
Laserfiche Audit Train enables precise tracking of user activity in the Laserfiche repository. Whether the need is to maintain the security of sensitve documents, track staff productivity or monitor records for compliance, Audit Trail provides managers and executives with the right information.
Regulations concerning the protection and release of personal information continue to proliferate—HIPAA, Sarbanes-Oxley, USA Patriot Act, Gramm-Leach-Bliley, FERPA. Audit Trail delivers up-to-date details of user activity to demonstrate adherence to established security and retention procedures. With easy-to-generate reports, Audit Trail expedites the process of producing reports for administrators and regulatory authorities. Audit Trail minimizes the cost of compliance and facilitates transparency requirements. Download Laserfiche WorkFlow Brochure (PDF)
Laserfiche Advanced Audit Trail™Laserfiche Audit Train enables precise tracking of user activity in the Laserfiche repository. Whether the need is to maintain the security of sensitve documents, track staff productivity or monitor records for compliance, Audit Trail provides managers and executives with the right information.
Regulations concerning the protection and release of personal information continue to proliferate—HIPAA, Sarbanes-Oxley, USA Patriot Act, Gramm-Leach-Bliley, FERPA. Audit Trail delivers up-to-date details of user activity to demonstrate adherence to established security and retention procedures. With easy-to-generate reports, Audit Trail expedites the process of producing reports for administrators and regulatory authorities. Audit Trail minimizes the cost of compliance and facilitates transparency requirements.
Audit Trail for Laserfiche 7
Three editions of Audit Trail are available to monitor the Laserfiche repository according to the needs of diverse organizations.
Starter
The Starter Edition logs actions in the document repository:
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Track who accesses and modifies which documents.
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Generate reports on the life cycle of documents for compliance audits.
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Save frequently viewed reports.
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Simplify the creation of reports with the Report Wizard.
Standard
The Standard Edition delivers more detailed reporting and configuration options. This edition is suited to organizations with a signficant amount of repository activity. In addition to providing all the functionality of the Starter Edition, Standard Edition allows you to:
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Monitor both successful and failed actions, such as attempts to modify documents.
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Fine-tune auditing to record the actions of individual users.
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Log changes to user groups.
Advanced
The Advanced Edition meets the needs of organizations operating in a demanding regulatory environment. In addition to the functionality of Starter and Standard Editions, Advanced Audit Trail records changes in security settings so that management and system administrators can monitor system activity from all angles.
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Track who assigns which rights to which users.
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Maintain records of searches performed in the Laserfiche repository.
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Require users to submit reasons for printing, e-mailing and exporting documents .
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Enforce the application of Watermarks containing the name of the user responsible for printing, or other information.
Laserfiche E-Mail™ Laserfiche E-Mail is your one-step answer to distributing LaserFiche documents on your local network or over the Internet. Using your existing MAPI-compliant E-Mail software (MS Outlook, Netscape Messenger, Novell GroupWise, Eudora, and a host of others) you can send LaserFiche page images with a simple click. Nothing to save or copy. Images can be sent as Tiff, PDF, JPEG, and many other formats. Download Laserfiche E-Mail Brochure (PDF)
Laserfiche Agenda Manager™Laserfiche Agenda Manager is a Web browser-based legislative automation tool that streamlines the agenda process from calls for submissions through final packet publication and post-meeting minutes distribution. Agenda Manager works with Laserfiche to free Clerks and other preparers from repetitive tasks, allowing them to spend less time on logistics and more time making decisions.
Agenda Manager empowers Council Members and other approvers to review draft agendas with less effort and greater speed. Your entire organization benefits from fast access to agenda information via the Web without creating extra work for IT staff. Constituents enjoy the enhanced service afforded by your digital agenda solution.
Agenda Manager streamlines the process for submitting items for a given agenda. E-mail reminders are automatically sent to staff and elected officials notifying them of dates and guidelines, as well as requesting items for the meeting. Agenda Manager captures the responses and the material is routed to the appropriate decision-makers for review and approval. With the creation of links to support material, the agenda is ready for distribution. Once the meeting has occurred, the same steps may be used to create and distribute minutes.
Laserfiche Agenda Manager Highlights
• Automates the agenda development process • E-mail notifications and reminders to all agenda contributors and approvers • Capture suggested agenda items in a dynamic folder • Routes preliminary, amended, and approved items to the people responsible for agenda creation • Automates the minutes process and captures legislative action • Widespread efficient distribution capability • Ability to publish to an intranet or to the Internet
Laserfiche SnapShot™ Laserfiche Snapshot enables you to “print” files generated by any Windows application (such as MS Excel, MS Word, AutoCAD, etc.) directly to LaserFiche for archiving, storing and retrieving. With this Plug-in, archival quality TIFF images are created, and stored with Laserfiche.This way, the powerful archival, search and management abilities of Laserfiche can be used on Windows documents, just like paper documents. No more printing and scanning electronic documents. Snapshot eliminates the costly and time-consuming extra steps. Download Laserfiche SnapShot Brochure (PDF)
Laserfiche Import Agent™ Laserfiche Import Agent provides effortless document importing and management within a Laserfiche repository. Businesses constantly generate documents that must be readily accessible. These documents come from a variety of sources, such as multifunctional peripherals (MFPs), which include devices performing any combination of printing, faxing, scanning, and copying. Without the Import Agent, the risk of misfiling documents and incorrect index cards exists. Documents are more difficult to find as a result. Laserfiche Import Agent maximizes document accessibility by automating document importing and document management within the Laserfiche repository.Download Laserfiche Import Agent (PDF)
Laserfiche Quick Fields™ Laserfiche Quick Fields is the optimum capture platform for Laserfiche document management solutions. Quick Fields automates document sorting and indexing for reduced data entry costs and improved indexing accuracy. Quick Fields modules deliver advanced forms processing, interfacing with external databases and the ability to extract and repurpose documents in existing Laserfiche repositories. Maximize Document Processing Efficiency
Laserfiche Quick Fields Zone OCR™ Dramatically increase your forms processing speed with the Laserfiche Zone OCR Plug-in. Now organizations working with large quantities of forms have the power to extract text, create indexes, and populate template fields automatically. The Zone OCR Plug-in is a must for any organization that wants to reduce manual data entry time and automate forms processing.
The Zone OCR plug-in extracts text from specific zones for automatic indexing of forms. This plug-in application minimizes repetitive key field entry. Users can assign minimum OCR accuracy levels and Laserfiche Zone OCR will display a "good" or "bad" result in a special Check field, signifying the accuracy of each OCRed form. Download Quick Fields Zone OCR (PDF)
Laserfiche Quick Fields Bar Code™ Laserfiche Quick Fields Bar Code reads bar codes for automatic separation of batch scanned documents. Documents can also be placed in assigned folders. Index field templates can be populated from external databases or pre-assigned data, for less manual data entry. Download Laserfiche Quick Fields Bar Code (PDF)
We have only highlighted a handful of available products on this page. Please visit Laserfiche for a more complete product description of the entire Suite of software products available.
Please contact us for additional information or pricing.
TKB Associates, Inc. 9449 Enterprise Drive Mokena, IL 60448
